April 15, 2012

     I believe Documentation in the SCA is your time to tell the judge and all
other people interested what you did to create your project. It should be
a time to let everybody know the amazing things you learned and did to
create it.

     This being said, I'd like to suggest a structure for documentation. I
 judged a lot of entries at Kingdom A&S and there was much confusion about
 how to document a project. I've come up with what I feel is a simple, 
clear structure that prompts the artist to truly document their processes.

This is what I look for:

There are up to 5 parts. Flesh them out as you see fit as appropriate for 
the level of the event.

(Note: At Kingdom A&S I believe that the documentation for the project
should comprise about 50 to 75% of the time spent. (If your project takes
about 20 hours to make you should have spent 20 - 40 hours working on your
documentation (research, verification, writing, creating appendices,
editing for
(grammar/spelling/tense/etc.), making copies, binding copies, figuring out
how you will present your project with props, table settings, labels,

Part One:
 Scope of the Project - Title and a clear statement of your project. Can
include why, inspiration, explanation. If possible, include a thesis 
statement which sums up your project in one sentence. 1 paragraph.

Part Two: 
How was your item created in period? Extract and explain all the aspects
of your project. (1 – 3 pages)

Part Three:

 What you did. Discuss the compromises, fudges, things completely correct,
etc. Here is where you include all that you did to create your project. 
Make sure to discuss any thing that would increase the complexity: took 
picture yourself of item, grew herb, created the tool, etc. (1 – 3 pages)

Part 4:

 What I will do next time. This worked, this didn’t. Other explorations 
and what you hope to do better. (1 – 3 paragraphs)

Part 5:

 Appendix/Appendices: Here is where you put the details of what you did. 
Each aspect of your piece should be documented with an appendix. Color,
 tone, tools, process, journals, etc. Here is where you teach someone to 
do what you did. Can be a zillion pages/full of pictures, etc.

I hope you will find this helpful in future endeavors.

Mistress Leonora Katheryn de Provence
O.P., O.L.